Uncontrolled File Sharing: How Avanoo Detected 88 Risky Usages

Introduction

File sharing is a critical point for data security. Without visibility into which platforms are being used, organizations expose themselves to leaks, privacy violations, and compliance risks. This case study illustrates how Avanoo enabled an organization to discover 88 risky usages of file transfer tools and remediate them in under 48 hours.

Context

The organization had an official file-sharing policy but no visibility into actual usage. Teams used a variety of tools to exchange documents, often without IT department approval. The risks were multiple: exposed client data, GDPR non-compliance, and lack of traceability.

Actions Taken

Avanoo was deployed to map file transfer platforms in real time. The analysis revealed usage of WeTransfer, SwissTransfer, TransferNow, Smash, Dropbox, and Google Drive — much of it outside the defined framework.

Upon discovery, the IT team and management defined a remediation plan: blocking risky tools, communicating to employees, and deploying and promoting the secure internal tool.

Results

• 88 risky usages identified within 30 days
• Complete remediation in under 48 hours once the plan was activated
• Internal secure tool adoption multiplied by 4 through awareness and support

The visibility provided by Avanoo enabled rapid action and significantly reduced exposure to risks related to uncontrolled file sharing.

Conclusion

Shadow IT in file transfer is a common and often underestimated phenomenon. Avanoo provides the visibility needed to detect, quantify, and address it effectively. In under 48 hours, the organization secured its usage and strengthened adoption of approved tools.